Where everyone starts
The Document Control Assessment.
Two weeks. A fixed price. Three things you keep whatever you decide afterwards. It is deliberately small, because you should not have to take our word for any of this.
What you receive
Three deliverables, and they are yours.
A document register
What you actually hold, where it is, in what volume and what condition. Most practices have never seen this written down.
A risk list
What cannot currently be found, produced or accounted for, and what that exposes you to. Ordered by how much it would hurt.
A costed plan
What it takes to put right, in phases, with a monthly service figure. Priced from what we found, not from a template.
The two weeks
What actually happens.
We walk the ground
A half day on site. We open cupboards, look at the shared drive, and watch how a document actually gets filed and found today. We talk to the person who does it, not only the person who owns it.
We count and sample
Volumes, formats, condition, duplication. We take a representative sample and test the real questions: can this document be produced, in full, with its history, today?
We write it up
The register, the risk list and the costed plan, presented in a meeting rather than emailed as a PDF, so you can argue with it while we are in the room.
Why it is shaped this way
A small commitment, on purpose.
Document projects have a reputation, and it is deserved. They are sold on a survey nobody checked, scoped from optimistic volumes, and priced before anyone opened a cupboard.
The assessment exists so that neither of us has to guess. You find out what you hold and what it would cost. We find out whether we can actually help. If the answer is that you have a smaller problem than you thought, we will say so, and the register is still worth having.
- Fixed scope and fixed price, agreed before we start.
- You keep all three deliverables whether or not you go further.
- No obligation to buy anything at the end of it.
Before you ask
The practical questions.
How disruptive is it?
A half day on site, then a couple of short calls. We do not need your team to prepare anything, and we would rather see the filing as it is than as it would be if you tidied first.
What does it cost?
It depends on how much you hold and how many sites, so we quote it after a thirty minute call rather than publishing a number that would be wrong for most people. We tell you the figure before you commit to anything.
Do we have to move our documents anywhere?
Not for the assessment. Nothing leaves your premises. Where documents live afterwards is a decision we make with you, and it goes into the service agreement.
Who sees our documents during it?
The named people doing the assessment, under a signed confidentiality agreement, and nobody else. We sample rather than read, and we do not copy anything off site without your written agreement.
Start here
Find out what you actually hold.
Two weeks, a fixed price, and three things you keep: a register of your documents, a list of what you cannot produce, and a costed plan to put it right.
Book an assessment